document_title: Casino Night

question_text: episode of the office where jim kisses pam

text: Casino Night

text: Plot[edit]

text: Michael Scott (Steve Carell) organizes a casino charity event in the warehouse, and unwittingly winds up with two dates for the evening, his boss Jan Levinson (Melora Hardin) and his real-estate agent Carol Stills (Nancy Carell). Jim Halpert (John Krasinski) and Pam Beesly (Jenna Fischer) go through audition tapes for her wedding band and discover that colleague Kevin Malone (Brian Baumgartner) has his own band. Jim, upset about Pam's impending marriage to Roy Anderson (David Denman), tells the documentary crew that he met with Jan about transferring to the Stamford, Connecticut branch of Dunder Mifflin because he has "no future here."

text: During Casino Night, Dwight Schrute (Rainn Wilson) wins a game of craps and kisses Angela Martin (Angela Kinsey) on the cheek, disregarding their attempts to keep their intimate relationship a secret. She slaps him and walks away, the two quietly enjoying the experience. Jan and Carol share an awkward conversation when they realize Michael has invited them both. Jim tells Jan that he's made a decision about the transfer. After Roy leaves, Jim tells Pam that he is in love with her. After a stunned pause, she states she cannot be with him. He tells her he wants to be more than friends, but she is sorry he "misinterpreted things." Heartbroken, Jim apologizes for misinterpreting their friendship and discreetly wipes a tear from his cheek as he walks away. Jan leaves Michael and Carol, noticeably upset at the night's events, and it is revealed she packed an overnight bag in her car, implying she had planned to spend the night with Michael. Pam returns to the office and talks to her mother over the phone about Jim's statement. Jim enters the room and approaches her as she hastily hangs up. She begins to say something but Jim kisses her, and after hesitating, she returns the kiss, with the two staring at each other in silence.

text: Production[edit]

text: "Casino Night" was the first episode of the series written by Steve Carell.[2][3] Initially, Carell suggested to executive producer Greg Daniels that an episode should revolve around a casino night. When it came time to plan the finale for the show, Daniels chose the idea and picked Carell to write the script. Parts of the script were fleshed out during the flights to and from New York City when the show was filming the earlier episode "Valentine's Day". Later, Carell had only one weekend to write the bulk script. Daniels was very happy with the rough script and noted "came in with a great draft".[4] Jenna Fischer admitted that filming the episode was a relief because she had "been carrying around the secret cliff-hangers for two months".[3] Toby Flenderson, who is portrayed by writer Paul Lieberstein, stated during the episode "I'm gonna chase that feeling" after winning at a game of poker. The line was originally intended to lead to a subplot wherein Toby develops a gambling addiction, but the storyline was later abandoned.[5]

text: The episode was the fifth episode of the season and the seventh of the entire series directed by Ken Kwapis.[3][6] During the editing of the episode, executive producer Greg Daniels publicly addressed NBC in an interview, stating, "I'd like to get a supersized episode, because it’s a really long script with a lot of good stuff."[7] In response, fans of the show set up an online petition to "supersize" the season finale. The website generated over 2,800 signatures. On April 20, NBC announced it would be extending the season finale by ten minutes.[2] Although other NBC shows Will & Grace and My Name Is Earl that aired on the same night had extended episodes, cast members David Denman and John Krasinski credited in interviews the petition for the extended time. Denman and Krasinski both believed that the petition was partially responsible for the other two shows getting extended times as well.[8]

text: The filming of the episode's ending caused a "huge divide among the writing staff and the director and the cast".[9] Carell, Kwapis, and the actors wanted the moment when Pam and Jim kiss to "follow the characters and the emotion of the moment" by having the action captured in full by the show's cameramen. The writing staff, on the other hand, wanted Pam and Jim's moment to be private and only heard via the mics; Daniels explained, "The writing staff was itching to do something kind of weird [with the scene] and have it be a private moment that the doc crew didn't know was going to happen and so only heard on their mics and came running around the corner to film."[9] Eventually, both versions were filmed, but the former was broadcast. The alternate version has never been released.[9]

text: The episode features Kevin Malone playing the drums in a band, which had been an idea circulated since the first season, when allusions to him being in a Steve Miller tribute band were written; the scenes had to be removed from the series due to issues negotiating with the singer. The crew later decided to have Kevin be in a Police tribute band called Scrantonicity because he "talks so low, and has very little expression, and there is no band that sings higher and with more expression than the Police."[10] While Kevin was always intended to be the band's lead singer, executive producer Greg Daniels approached Baumgartner about possibly playing an instrument, but the actor replied he could not play anything. Daniels and Baumgartner then discussed instruments that would be "funny" to play and brought up harmonicas, saxophones, and drums. They ultimately decided on the latter because they deemed a "drumming lead singer [to] be the funniest choice," regardless of the fact that the actor had "absolutely no drumming experience, and it's a difficult instrument."[10]

text: The Season Two DVD contains a number of deleted scenes from this episode. Notable cut scenes include Michael creating Dunder Mifflin Mad Libs, Dwight and Jim choosing their charities, Dwight considering Jim's telekinetic powers, an extension of Michael's scene with Darryl, Pam finding planning a wedding stressful, Meredith and the casino dealer sharing a past.[11]

text: Cultural references[edit]

text: On the phone with Jan, Michael compares the performance of the Scranton branch of Dunder Mifflin to the biblical story of David and Goliath. He later tells her that she's the "Eva Peron to his Cesar Chavez".[12] He later calls answers his phone while talking to her and says "Jan Levenson, I presume", a reference to "Dr. Livingstone, I Presume".[12] Michael reasons that the money from the casino night should benefit the Boy Scouts of America because "They don't have cookies like the Girl Scouts!"[12] He later states that he will donate all of his charity winnings to Comic Relief, a British charity. Kelly reasons that she would donate her winnings to Kobe Bryant's foundation, only because he bought his wife a large ring.[12]

text: When Michael mentions donating money to "Afghanistanis with AIDS", the conversation gets confused, and the various office workers being talking about Afghanis, Afghans, and the nonsensical "Afghanistanannis".[12] In a talking head, Michael notes that AIDS is not a humorous disease, and is one of the many things that is off-topic in comedy, including the assassination of John F. Kennedy and The Holocaust. However, he notes that the assassination of Abraham Lincoln recently became funny. While looking through the various cover bands, Jim and Pam stumble upon a Kiss tribute and Jim tells Pam that her wedding should have three stages like Lollapalooza. Kevin's band is playing a cover of "Don't Stand So Close to Me" by The Police.[12]

text: Reception[edit]

text: Ratings[edit]

text: "Casino Night" originally aired on NBC in the United States on May 11, 2006.[13] The episode received a 3.9 rating/10 percent share among adults between the ages of 18 and 49.[14] This means that it was seen by 3.9 percent of all 18- to 49-year-olds, and 10 percent of all 18- to 49-year-olds watching television at the time of the broadcast.[14] The episode was viewed by 7.7 million viewers, and retained 93 percent of its lead-in "My Name is Earl" audience.[14] For his work on this episode, Steve Carell was nominated for and won the Writers Guild of America Award for Television: Episodic Comedy.[15]

text: Reviews[edit]

text: "Casino Night" received widespread critical acclaim from television critics. Michael Sciannamea of TV Squad stated that "This episode, the season finale, was, in a word, brilliant. You could not ask for a better way to tie up story lines that occurred over the course of a season while opening up new ones at the same time."[16] Sciannamea went on to praise Carell's writing, as well as the progression of the relationship arcs in the show.[16] Brian Zoromski of IGN said that "'Casino Night,' was full of great character development, awkward situations and laugh-out-loud moments."[17] Zoromski enjoyed the unfolding of the Jim-Pam relationship during the latter half of season two, and the climax of it in the season finale. He also enjoyed and praised the development of two minor characters, Kevin Malone and Creed Bratton, the latter played by the actor of the same name. He ultimately awarded the episode a ten out of ten, denoting a "Masterpiece".[17] Jacob Cliffton of Television Without Pity awarded the episode an "A".[12] Gillian Flynn of Entertainment Weekly noted that, unlike other shows that featured resolved sexual tension, The Office was in no worry of being cancelled. She based this deduction on the fact that the show "isn't based entirely on the endearing flirtation between" Jim and Pam.[18] In a 2011 poll conducted by fansite OfficeTally, fans voted "Casino Night" as their favorite of all Office episodes that had been aired at that time.[19]


document_title: Eastern Idaho

question_text: where are most of the potatoes grown in idaho

root

text: Eastern Idaho

text: Demographics[edit]

text: According to the 2010 census the counties of the Eastern Idaho region had a combined population of 365,847. Idaho Falls and Pocatello are the region's largest cities and only metropolitan areas, accounting for the majority of the region's population. Other important cities include Rexburg, Chubbuck and Blackfoot. Americans who are of ethnic English stock form a large plurality in every county in eastern Idaho.

tag: p

text: Politics[edit]

text: Eastern Idaho is a solidly Republican region, even more so than the rest of the state. Besides Teton County voting for Barack Obama in 2008, no county in the region has voted for a Democratic presidential nominee since the landslide election of 1964, which was also the last time the region as well as the state of Idaho as a whole voted for the candidate of the Democratic Party.

text: The region has also shown a strong affinity for third-party candidates, such as for the candidacies of George Wallace in 1968, John G. Schmitz in 1972, Bo Gritz in 1992, and Evan McMullin in 2016, all four of whom besides Wallace performed exceptionally well there proportionate to the share of the national vote.[1]

text: Education[edit]

text: Eastern Idaho is home to several of the state's colleges and universities, including Idaho State University in Pocatello, College of Eastern Idaho in Idaho Falls and Brigham Young University-Idaho in Rexburg. The Center for Higher Education provides outreach degree programs for Idaho State University and the University of Idaho at University Place in Idaho Falls.  Most of the region's cities and towns support separate public school districts.

text: Culture[edit]

text: Eastern Idaho is generally thought of as an all-season outdoor mecca above all else, with ski resorts Kelly Canyon and Pebble Creek, and extreme proximity to Yellowstone, the Tetons, Jackson, and Grand Targhee in Wyoming, each of which lie near the Idaho border. The area is also renowned in the fly fishing world as well, with travelers coming from afar to fish the Snake River and its branches and tributaries. Island Park, Bear Lake, Heise Hot Springs, and Lava Hot Springs are also regional tourist hotspots.

text: Cultural events are routinely held at Idaho State University and Brigham Young University-Idaho, and at various venues throughout downtown Idaho Falls. Idaho State University's 123,000-square-foot (11,400 m2) L.E. and Thelma E Stephens Performing Arts Center contains state-of-the-art performance space.  The facility's Jensen Grand Concert Hall contains more than 500 fiberglass-reinforced gypsum panels which allow the concert hall to be computer-tuned.  Two ceiling canopies allow the acoustics of the hall to be computer-adjusted, making the center a hit with both performers and their audiences. Idaho Falls's Museum of Idaho brings in major national exhibitions each year, including Da Vinci inventions and the famous Bodies exhibit.

text: The Eastern Idaho State Fair is held every September in Blackfoot. The 2004 independent film Napoleon Dynamite was set in and filmed on location in Preston in Cache Valley.

text: Since The Church of Jesus Christ of Latter-day Saints is the largest religion in the region, Mormon culture dominates the region, though there are also many Methodists, Baptists, Episcopalians, Roman Catholics, Presbyterians, and Jehovah's Witnesses.

text: The only professional sports team in the region is the Idaho Falls Chukars of Minor League Baseball. The organization, which has changed names and affiliations numerous times, has been around since 1940 and has played at Melaleuca Field since 2007.

text: In the spring of 2018, Eastern Idaho gained a semi-professional soccer team Idaho Lobos FC based in Idaho Falls.  The team competes in the Mountain Conference of the UPSL.[2]

text: Agriculture[edit]

text: The Eastern Idaho region grows most of Idaho's potato crop, making it one of the world's most productive potato-growing areas. Barley for beer production is also significant. Several major breweries, including Coors, Anheuser-Busch and Mexico's Grupo Modelo have barley producing operations in the area. Sugar beets, alfalfa and wheat are also major crops. There are also many cattle ranches for raising beef.

text: Technology[edit]

text: Idaho National Laboratory between Idaho Falls and Arco in Butte County is one of the nation's top nuclear research facilities.Philo Farnsworth, inventor of the cathode ray tube, and considered the primary inventor of television grew up in Rigby.  ON Semiconductor (formerly AMIS) of Pocatello is a computer chip manufacturer.  Idaho State University in Pocatello is home to the Idaho Accelerator Center.  The center contains 10 operating accelerators used in research done through the University, national laboratories such as INL, and the private sector.  Idaho State University operates the Center For Advanced Energy Studies at University Place in Idaho Falls.  This public-private partnership researches solutions to America's continuing energy crisis.


document_title: Right Place, Right Time (How I Met Your Mother)

question_text: how i met your mother barney 200th girl

question_tokens: how i met your mother barney 200th girl

text: Plot[edit]

text: This article's plot summary may be too long or excessively detailed. Please help improve it by removing unnecessary details and making it more concise. (May 2014) (Learn how and when to remove this template message)

tag: table

text: Future Ted (Bob Saget) describes to his children a day near the beginning of his struggling solo architecture career, where a set of circumstances began his journey to meet their mother. The cold open shows Ted walking down his street with a yellow umbrella, stopping at a newsstand, giving some cash to a homeless man, and stopping at a crosswalk before a woman's hand reaches over and touches his shoulder.

text: Going backwards, Future Ted describes his desperation when he began doing solo architect work. Ted takes a job from a chain restaurant company to design a building shaped like a Stetson hat. When he complains to Robin about his lack of inspiration, she tells him to get out of the house and clear his head. He agrees to go out for a bagel, and Robin tells him to take an umbrella because her station's clown weatherman said it would rain. As he comes down the steps, he turns right, but then turns left.

text: Ted explains that a few days ago, Robin vomited into a local woman's silk purse on her show because of food poisoning she got from one of Ted's favorite restaurants, Schlegel's Bagels. Ted turns the other way outside his apartment to go to his second favorite bagel place.

text: At MacLaren's, Barney finds a copy of "Bro's Life", and proceeds to go to Ted's apartment. Barney then shows Ted the magazine and notes that he will be going out with a supermodel featured in the issue (Petra Petrova). Barney declares that he is about to meet his goal of having sex with 200 women. He credits the number to an argument he had back in junior high. A bully named Matthew Panning taunted the young Barney, saying he had been with "a hundred girls," and Barney retorted that he would be with 200 women some day.

text: Unfortunately, as Robin checks over his list, she notices he has listed a woman twice, leaving Barney at woman number 198, not 199. He runs to his gym and sleeps with a female bodybuilder to get him up to 199, but when he returns to the bar, Robin tells him that the list uses a number twice, so the bodybuilder was actually number 200. Ted stops at the newsstand to check out the bodybuilding magazine "Muscle Sexxy" that Barney's number 200 is featured in.

text: During the discussion of Barney's 200 sexual conquests (which most of the other characters cite as "too many"), Marshall takes the conversation as an opportunity to take out some professionally made charts, showing Barney's low "batting average" noting that only 1.2 percent of the women he approaches actually have sex with him. This leads into Marshall's addiction to the charts that the GNB graphics department make up for him, including a list of presidents' last names by order of innuendo (complete with a "Filmore" misspelling), a Venn diagram based on Simon and Garfunkel's "Cecilia." Eventually, the gang pulls out the Intervention banner, causing Marshall to pull out a chart to refute their claims of sagging interest in the charts. After the intervention, Marshall discovers the gang threw away all his charts, including the ones necessary for an important meeting on tax shelters.

text: Ted agrees to retrieve the charts, but finds them in the possession of an eccentric homeless man called Milt (Dan Castellaneta), who agrees to sell them for one million dollars. Ted negotiates to pay him on a dollar-a-day basis. After stopping at the newsstand, Ted crosses the street to give the man a dollar, and continues down the street to a crosswalk. As he waits he is tapped on the shoulder by a woman's hand. Future Ted talks about how fate is a funny thing, and that has control over your life, which is scary, but also beautiful, and that if anything had happened differently, the children wouldn't be there. He says that if he knew where all those circumstances were leading him, he would have gone back and thanked everyone involved, and in a montage Ted imagines going back and hugging everyone in the episode. The camera then turns to reveal that Stella is the woman behind Ted at the crosswalk.

text: Afterwards, Barney is at the bar, sitting with a grown-up Matthew Panning, gloating over his success. Panning is happily married with kids, and is not the bullying jerk he once was. Panning is shocked that Barney has spent his adult life outdoing a lie he told in middle school and feels sorry for Barney; Barney refuses to let it mar his victory. After he leaves, Barney tears up the list, stating that he wonders what he'll do next. He then turns to see Robin at the bar.

text: Production[edit]

text: Writer Chris Harris used to work on Late Show with David Letterman alongside the creators of How I Met Your Mother Craig Thomas and Carter Bays. In this episode, Harris used a bit originally written for Letterman's "Charts and Graphs" section that was never used.[1]

text: Critical response[edit]

text: This section needs expansion. You can help by adding to it. (May 2014)

text: Donna Bowman of The A.V. Club rated the episode B+.[2] Michelle Zoromski of IGN gave the episode 8.5 out of 10.[3]


document_title: Government procurement in the United States

question_text: who has the legal authority to bind the us government on a us government contract

question_tokens: who has the legal authority to bind the us government on a us government contract

text: Government procurement in the United States

text: Scope[edit]

text: Federal Procurement Reports provide contract data that may be used for geographical, market, and socio-economic analysis, as well as for measuring and assessing the impact of acquisition policy and management improvements.[2]

text: In Fiscal Year 2010, the top five departments by dollars obligated were:[3]

text:
Department of Defense ($365.9 bn)
Department of Energy ($25.7 bn)
Health and Human Services ($19.0 bn)
General Services Administration ($17.6 bn)
NASA ($16.0 bn).

tag: ul

text: The Top 100 Contractors Report for Fiscal Year 2009 lists contracts totalling $294.6 billion, the top five comprising aerospace and defense contractors:[4]

text:
Lockheed Martin ($38.5 bn)
Boeing ($22.0 bn)
Northrop Grumman ($19.7 bn)
General Dynamics ($16.4 bn)
Raytheon ($16.1 bn)

text: In the same period, small business contracts totalled $96.8 billion.[5]

text: Law[edit]

text: The Federal Government's authority to enter into contracts derives from the U.S. Constitution, which defines its powers. The Federal Government acts through legislation, treaties, implementing regulations, and the exercise of those authorities. The Federal Government's power to contract is not set forth expressly and specifically in the U.S. Constitution. However, the U.S. Constitution appears to assume the continued vitality "Engagements" entered into under the Articles of Confederation. U.S. Const., Art. VI. Moreover, the power to contract was and is regarded at law as necessarily incidental to the Federal Government's execution of its other powers. An early Supreme Court case, United States v. Thomas Tingey, 30 U.S. 5 Pet. 115 (1831), recognized that the United States Government has a right to enter into a contract. It is an incident to the general right of sovereignty, and the United States, may, within the sphere of the constitutional powers confided to it and through the instrumentality of the proper department to which those powers are confided, enter into contracts not prohibited by law and appropriate to the just exercise of those powers. Scores of statutes now also expressly authorize departments and agencies to enter into contracts. The U.S. Congress passes legislation that defines the process and additional legislation that provides the funds. Executive branch agencies enter into the contracts and expend the funds to achieve their Congressionally defined missions. When disputes arise, administrative processes within the agencies may resolve them, or the contractor can appeal to the courts.

text: The procurement process for executive branch agencies (as distinguished from legislative or judicial bodies) is governed primarily by the Armed Services Procurement Act and the Federal Property and Administrative Services Act. To address the many rules imposed by Congress and the courts, a body of administrative law has been developed through the Federal Acquisition Regulation. This 53-part regulation defines the procurement process including special preference programs, and includes the specific language of many clauses in Government contracts.[6] Most agencies also have supplemental regulatory coverage contained in what are known as FAR Supplements. These supplements appear within the Code of Federal Regulations (CFR) volumes of the respective agencies. For example, the Department of Defense (DOD) FAR Supplement can be found at 10 CFR.

text: Government contracts are governed by Federal common law, a body of law which is separate and distinct from the bodies of law applying to most businesses—the Uniform Commercial Code (UCC) and the general law of contracts. The UCC applies to contracts for the purchase and sale of goods, and to contracts granting a security interest in property other than land. The UCC is a body of law passed by the U.S. state legislatures and is generally uniform among the states. The general law of contracts, which applies when the UCC does not, is mostly common law, and is also similar across the states, whose courts look to each other's decisions when there is no in-state precedent.

text: Contracts directly between the Government and its contractors ("prime contracts") are governed by the Federal common law. Contracts between the prime contractor and its subcontractors are governed by the contract law of the respective states. Differences between those legal frameworks can put pressure on a prime contractor.[citation needed]

text: United States Constitution[edit]

text: The authority to purchase is not one of the explicitly enumerated powers given to the Federal Government by Section 8 of Article One of the United States Constitution, but courts found that power implicit in the Constitutional power to make laws that are necessary and proper for executing its specifically granted powers, such as the powers to establish post offices, post roads, banks, an army, a navy, or militias.

text: Statutes[edit]

text: Behind any Federal Government acquisition is legislation that permits it and provided money for it. These are normally covered in authorization and appropriation legislation. Generally, this legislation does not affect the acquisition process itself, although the appropriation process has been used to amend procurement laws, notably with the Federal Acquisition Reform Act (FARA) and the Federal Acquisitions Streamlining Act (FASA). Other relevant laws include the Federal Property and Administrative Services Act of 1949, the Armed Services Procurement Act (ASPA) and the Antideficiency Act.

text: Antideficiency Act[edit]

text: U.S. Federal fiscal law is about Congressional oversight of the Executive Branch, not principally toward getting the mission accomplished nor getting a good deal for the Government. Fiscal law frequently prevents Government agencies from signing agreements that commercial entities would sign. Therefore, fiscal law can constrain a Federal agency from the quickest, easiest, or cheapest way to accomplish its mission. This Constitutionally mandated oversight of the use of public funds is associated with the principle of checks and balances. A good working relationship and robust communication between the Executive and Legislative branches is the key to avoiding problems in this area[why?].

text: The teeth for fiscal law comes from the Antideficiency Act (ADA), which provides that no one can obligate the Government to make payments for which money has not already been appropriated. The ADA also prohibits the Government from receiving gratuitous services without explicit statutory authority. In particular, an ADA violation occurs when a Federal agency uses appropriated funds for a different purpose than is specified in the appropriations act which provided the funds to the agency. The ADA is directly connected to several other fiscal laws, namely the Purpose Act and the Bona Fide Needs Rule.

text: Money appropriated for one purpose cannot be used for a different purpose, according to the Purpose Act (31 U.S.C. § 1301).[7] The annual DoD appropriations acts include approximately 100 different appropriations (known as "colors of money"), and by this rule operations and maintenance (O&M) funds may not be used to buy weapons. Even an expenditure within the apparent scope of one appropriation may not be permissible if there is a more specific appropriation or the agency has made a previous funds election contrary to the proposed use of funds. For example, O&M fund can be used for purchasing repair parts, but if the parts are required to effect a major service life extension that is no longer repair but replacement – procurement funds must be used if the total cost is more than $250,000 (otherwise known as the Other Procurement threshold, for example, Other Procurement Army (OPA) threshold) or another procurement appropriation is available such as the armored vehicle or weapons appropriation.

text: An Antideficiency Act violation can also occur when a contract uses funds in a period that falls outside of the time period the funds are authorized for use under what is known as the Bona Fide Needs rule (31 USC 1502), which provides: "The balance of a fixed-term appropriation is available only for payment of expenses properly incurred during the period of availability or to complete contracts properly made within that period."

text: The Bona Fide Need Rule is a fundamental principle of appropriations law addressing the availability as to time of an agency's appropriation. 73 Comp. Gen. 77, 79 (1994); 64 Comp. Gen. 410, 414-15 (1985). The rule establishes that an appropriation is available for obligation only to fulfill a genuine or bona fide need of the period of availability for which it was made. 73 Comp. Gen. 77, 79 (1994). It applies to all Federal Government activities carried out with appropriated funds, including contract, grant, and cooperative agreement transactions. 73 Comp. Gen. 77, 78-79 (1994). An agency's compliance with the bona fide need rule is measured at the time the agency incurs an obligation, and depends on the purpose of the transaction and the nature of the obligation being entered into. 61 Comp. Gen. 184, 186 (1981) (bona fide need determination depends upon the facts and circumstances of the particular case). In the grant context, the obligation occurs at the time of award. 31 Comp. Gen. 608 (1952). See also 31 U.S.C. Sec. 1501(a)(5)(B). Simply put, this rule states that the Executive Branch may only use current funds for current needs – they cannot buy items which benefit future year appropriation periods (i.e., 1 October through 30 September) without a specific exemption. The net result of this rule is funds expire after the end date for which Congress has specified their availability. For example, a single year fund expires on 1 October of the year following their appropriation (i.e., FY07 appropriations. (for example, 1 October 2006 through 30 September 2007) expire on 1 October 2007).

text: For example, operations and maintenance funds generally cannot be used to purchase supplies after 30 September of the year they are appropriated within with several exceptions – 1) the severable services exemption under 10 USC 2410 and Office of Management and Budget (OMB) Circular A-34, Instructions on Budget Execution, 2) Authorized stockage level exceptions and 3) long lead time exception. (see https://www.safaq.hq.af.mil/contracting/affars/fiscal-law/bona-fide-need.doc ) The Government Accounting Office Principles of Federal Appropriations Law (otherwise known as the GAO Redbook at http://www.gao.gov/legal.htm ) has a detailed discussion of these fiscal law rules which directly impact on the ability of a Federal agency to contract with the private sector.

text: Identical bids[edit]

text: President Kennedy's Executive Order 10936 of 24 April 1961 required federal agencies to investigate and report on identical bids received in connection with the procurement of goods or services. It was revoked by President Reagan in 1983 by Executive Order 12430.[8]

text: Kennedy's order reflected concern that "the prevalence of identical bidding [was] harmful to the effective functioning of a system of competitive bids" and that "identical bidding [might] constitute evidence of the existence of conspiracies to monopolize or restrain trade or commerce".[9] Reagan's order argued that the requirement had "proved ineffective" and "consume[d] resources that could be employed in a more effective manner to prevent antitrust violations".[10]

text: FASA[edit]

text:
Federal Acquisition Streamlining Act of 1994 (FASA) Pub. L. No. 103-355, 108 Stat. 3243
10 U.S.C. § 2323 has language similar to FASA for the Department of Defense (DoD), NASA and the Coast Guard. In this legislation, Congress extended the affirmative action authority granted DoD by 10 U.S.C. § 2323 to all agencies of the Federal Government. See 15 U.S.C. § 644 note. Regulations to implement that authority were delayed because of the decision in Adarand Constructors v. Peña, 515 U.S. 200 (1995). See 60 Fed. Reg. 48,258 (September 18, 1995). See 61 Fed. Reg. 26,042 (May 23, 1996) (proposed reforms to affirmative action in Federal procurement) for the basis for the regulations to implement this provision of FASA. See 62 Fed. Reg. 25,648 (May 9, 1997) for Government response to comments on the proposal, and 62 Fed. Reg. 25,786 (May 9, 1997) (proposed rules), 63 Fed. Reg. 35,719 (June 30, 1998) (interim rules), and 63 Fed. Reg. 36,120 (July 1, 1998) (interim rules), Federal Acquisition Regulation, Reform of Affirmative Action in Federal Procurement addressing the General Services Administration (GSA), NASA, and DoD.

text: Federal Acquisition Regulation[edit]

text: The procurement process is subject to legislation and regulation separate from the authorization and appropriation process. These regulations are included in the Code of Federal Regulations ("CFR"), the omnibus listing of Government regulations, as Title 48. Chapter 1 of Title 48 is commonly called the Federal Acquisition Regulation ("FAR"). The remaining chapters of Title 48 are supplements to the FAR for specific agencies.

text: The process for promulgating regulations including the Federal Acquisition Regulation (FAR) includes publication of proposed rules in the Federal Register and receipt of comments from the public before issuing the regulation. Courts treat the FAR as having the "force and effect of law", and Contracting Officers do not have the authority to deviate from it. Supplements to the FAR have been issued following the same process, and have the same force and effect.

text: The FAR and its supplements permit a substantial variation from the purchases of paperclips to battleships. The Contracting Officer and the contractor must seek to achieve their sometimes conflicting goals while following the requirements of the regulations. As with any complex document (in book form, Title 48 of the CFR requires several shelves), the FAR and its supplements can be interpreted differently by different people.

text: Acquisition process[edit]

text: Generally, Federal acquisitions begin with identification of a requirement by a specific Federal activity. A basic idea of what is needed and the problem statement is prepared and the requiring activity meets with an acquisition command having a Contracting Officer with an appropriate warrant issued by a specific acquisition activity.

text: Contracting Officers have different contracting thresholds and capabilities. Each one has a specific warrant that states the conditions under which they are permitted to engage in Federal contracting. Depending on the contracting activity, some contracting officers may have no experience whatever with the product, service or requirements in question or knowledge of any of the potential vendor base, creating a weakness in the Government procurement process.

text: Preparing a proposal[edit]

text: Frequently, contractor proposals in response to a Request for Proposals (RFP) include an exact copy of the RFP's statement of work. An offeror's response usually indicates their approach to performing the statement of work, their approach to managing the program or project, and examples of past performance on projects similar in size, scope, and complexity.

text: Evaluator scoring penalizes proposals that contain "fluff" or generic information that does not directly pertain to the specifics of the solicitation—the Government's need, source selection factors and work statement or performance specification. Charts and other infographics can help a proposal. Examples would be: a six-line chart of the most compelling credentials of contractor's key personnel, or including a picture of a uniformed security guard on the pages describing contractor's uniforms. Professional proposal writers often have graphic design experience.

text: A proposal can be too long, causing the Government's source selection authority to skim over it. The Government source selection team may not wish to spend much time on the acquisition source selection. Also, it is possible for vendors to put too much information into proposals which do not go to the heart of the acquisition, particularly information not related to the source selection criteria as well as the work statement.[citation needed]

text: For simple acquisitions, Government source selection authorities have responded favorably to proposals which emphasize experience with the specific requirement that the Government is seeking to source and information on how a product or service will meet the needs of the Government as stated in the source selection factors and the work statement.[citation needed]

text: Contractors must also be aware of whether or not price is more important than non-price factors. Where price is more important than non-price factors, then the lowest bidder who is technically acceptable in view of the source selection factors and work statement requirements will be selected. Where the solicitation indicates that the requirement is a best value acquisition, then a contractor must draft their proposal to emphasize how their proposed technical solution will meet each and every requirement and source selection factor.

text: For more complex acquisitions, source selection authorities will be interested in how the contractor will produce service or non-service deliverables. Thus, staffing plans, methodology to produce, past experience, ISO certifications, and other information which shows that risks to the Government acquisition have been identified and mitigated should be rated higher than other proposals which do not show such information. However, it is important that the proposal first and foremost address the solicitation's work statement or technical specifications and source selection factors.[citation needed]

text: Contractors must also be aware of the contract clauses in the contract to include requirements for specific standards which do not directly relate to the deliverables in question to include small business or minority set-aside requirements, Davis-Bacon (essentially local union labor rates must be used), specific accounting standards, specific certifications, etc.

text: Planning[edit]

text: The requiring activity and Contracting Officer, ideally, will commence acquisition planning as a first step to a Federal acquisition. Acquisition planning is described in FAR Part 7, Acquisition Planning, and any agency supplement to the FAR, for example, Defense FAR Supplement (DFARS) 207, Acquisition Planning. Components to an agency, such as the US Army, as well as the individual contracting command in question frequently also have an acquisition instruction which includes additional instructions on acquisition planning. For example, the US Army must follow AFARS Part 7, Acquisition Planning.

text: Acquisition planning is frequently dependent on the circumstances. For example, during World War II, quantity was the key. As in the Civil War, the U.S. achieved victory due in large part to the American industrial base. A war of attrition requires massive quantities of material, but not necessarily of great quality. During the Cold War, quality was key. The United States may not have had as many pieces of equipment as their opposition, but that equipment could be more effective, efficient, or lethal, and offset the opposition's numerical advantage. Today, the military needs equipment that works where it is needed, is dependable, has a high degree of maintainability, has long-term reliability, is agile, versatile, and avoids equipment choices that result in political debate and partisan politics.

text: As part of the acquisition planning process, the Government must address its buying power leverage. Many Government acquisition commands write acquisitions solely based on haphazard acquisition strategies that are primarily directed toward avoiding bid protests. Thus, it is necessary to emphasize competition and understand the acquisition from the view point of the contractor; Government acquisition commands should ask what is to be achieved and whether or not the program is really in the best interest of the Government.

text: Many Federal acquisitions are rushed due to poor time management. In these cases, the tendency is to issue a sole-source contract to known vendors even though FAR Part 6 specifically forbids sole-source contracting when it is due to lack of advanced planning. There is also a high cost premium that is added to the cost of an acquisition when a buyer wants a supplier/vendor to rush to execute a contract or push their contract to the head of all other work the contractor/vendor is executing. It is often said that "if you want it bad, you get it bad." Accordingly, bad acquisition planning generally produces poor and unjustifiable acquisition outcomes. Thus, it is critical to understand the time resources that are required to properly plan and execute a Federal acquisition. Generally, a Government acquisition for moderate to complex requirements requires at least 120 days.

text: A variety of factors can affect the contracting process and the contract clauses that are used in a Federal acquisition, including:

text:
Cost: A number of cost thresholds exist that trigger increasing degrees of complexity in the acquisition process. These thresholds include the micro-purchase threshold, the simplified acquisition threshold, and the commercial items threshold. The micro-purchase threshold, as of August 2007, is generally $3,000, with some exception. No competition or publication requirements are mandated for micro-purchases; generally, the Government Commercial Purchase Card (GCPC) can be used for these purchases under FAR Part 13. From $3,000 to $100,000, agencies may make use of Simplified Acquisition Procedures under FAR Part 13. Blanket purchase agreements, basic ordering agreements, or other contracts may be awarded under simplified procedures, which allow supplies or services to be ordered at a predetermined fair and reasonable price. The simplified acquisition threshold can be increased in situations specified in FAR Part 13, including overseas contingency operations (for example, military operations) and during nuclear/biological/radiological disasters up to the limits described in FAR Part 2, Definitions. FAR Part 13 simplified acquisition procedures can be used up to $5,000,000 ($11M under specified exceptions) under a test program in which Congress continues to reauthorize for acquisition of commercial items under FAR Subpart 13.5, Test Program for Certain Commercial Items. Items must qualify as a commercial item under the definition of FAR Part 2 and be supported by market research as specified in FAR Part 10.
Type of acquisition (FAR Part 16, Types of Contracts): There are two main types of contracts – fixed price and cost reimbursement. In deciding which type to use, a Contracting Officer's identification of risk is key. A very well known requirement, such as for commercial off-the-shelf (COTS) items (in which no R&D would be needed and there are no high risk aspects) would be best acquired using a fixed-price contract, in which a price is fixed and includes the contractor's profit; all risk of cost overrun is transferred to the contractor. A higher risk, more unknown requirement is more suited for cost reimbursement type contracts, in which the contractor is reimbursed for all costs, and is paid a fee above that amount. In this arrangement, cost overrun risk is placed mainly upon the Government.
Buying patterns: If an agency has a continuing need for a requirement over a period of time, a vehicle that permits multiple orders may be advantageous. For example, a blanket purchasing agreement (BPA) or a basic ordering agreement (BOA) as described in FAR Part 13 may be used, which allow for repeated purchases at predetermined fair and reasonable prices. Above the simplified acquisition threshold, an indefinite-delivery, indefinite-quantity (IDIQ) contract may be executed, as described in FAR Part 16.5.
Availability of existing contract vehicles: Agencies may use existing BPAs or BOAs, provided that the use is within the general scope of the contract. For example, an agency can make use of Federal Supply Schedules as described in FAR Subpart 8.4. Schedules offered by the General Services Administration (GSA) provide a number of pre-competed contract vehicles that give an immediate ability to obtain goods or services without going through the full contracting process (http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=8106&contentType=GSA_OVERVIEW).
Mandatory Sources: FAR Part 8 discusses the mandatory use of certain sources for acquiring some types of supplies and services. These sources include the Federal Prison Industries, various vendors who hire blind and disabled persons, and Federal Supply Schedules. Certain items cannot be purchased by most agencies, such as passenger motor vehicles; all passenger motor vehicles must be purchased by GSA, unless a waiver is obtained. This is due in part to Congressional restrictions on the use of appropriated funds to purchase vehicles and the special authority that GSA has as the Federal Government's motor pool manager.
Small Businesses and Socioeconomic Issues: Contracting with small businesses and firms affected by certain socioeconomic factors require a highly complex subset of Government regulation which is described by FAR Parts 19 and 26.
Other requirements often apply to acquisitions depending upon the circumstances. These can include those listed in FAR Part 36, Construction and Architect-Engineer Contracts; FAR Part 41, Acquisition of Utility Services; and FAR Part 37, Service Contracting. Outside of a specified exception, acquisitions having a cost above the simplified acquisition threshold or the special authority under FAR Subpart 13.5 must be performed using the process specified under FAR Part 14, Sealed Bidding, or FAR Part 15, Contracting by Negotiation.
Workload of the Government contracting office and requiring activity. Contract vehicle selection (primarily indefinitely duration, indefinite quantity (IDIQ) versus stand alone “C” contracts), market research, competition, use of performance incentives (or not), earned valued management system (EVMS) use, length of contract, number of options periods, simplification of source selection strategy and evaluation factors, inattention to fine acquisition details such as with regard to technical data rights, bundling of contract requirements into larger contract vehicles, and other decisions having a direct impact on acquisition outcomes including cost are frequently driven by workload of contracting and requiring activities. Bundling of requirements to reduce contracting actions in particular reduce contracting workload but necessarily create increased risks and other undesirable impacts to include reduction of potential vendors who directly accomplish the work in question (thereby increasing subcontracting and decreasing specific experience with particular categories of work by prime contractors). Overbundling also reduces competition by reducing the number of vendors willing to take responsibility as a prime integrator over areas that are not in their core business. At some point, bundling reduces vendor base to so called prime integrators who do little to none of the work in house.

text: An acquisition plan may have numerous elements as listed in FAR 7.105; depending upon the estimated cost of the acquisition, these elements include:

text:
Statement of need and background
Applicable conditions
Cost
Life cycle costs if applicable
Capability or performance
Delivery or performance requirements
Tradeoffs – expected consequences of tradeoffs among cost, capability and schedule
Milestone chart depicting acquisition objectives
Plan of action
Potential sources
Competition plan – whether full and open competition used, and if not, justification
Source selection procedures
Acquisition considerations
Potential Government furnished information, equipment or services
Security and/or force protection considerations
Budgeting and funding
Product or service description
Logistics considerations
Environmental considerations
Contract administration issues
Participants in acquisition plan preparation (including source selection committee)

text: During the planning of an acquisition, several key aspects of the effort are decided, including:

text:
The degree of competition required under FAR Part 6, Competition Requirements (i.e., full and open competition, full and open competition after exclusion of sources, or other than full and open competition, also called "sole-source")
Publication requirements for the acquisition (FAR Part 5, Publicizing Contract Actions)
Preparation of the SOW/PWS – a document that specifies the "who, what, when, where, how" of the contract; it must be specific enough for the contractor to adequately price the requirement and to be enforceable in court. Measurable outcomes must be stated clearly.
Required amount and type of funding for the proposed acquisition
Contract line item number (CLIN) structure: this is generally in Section B of an issued contract that is constructed in the Uniform Contract Format.[11][12] The CLIN Schedule is what the offeror prices in their offer/proposal. It is often advantageous to construct a CLIN Schedule that matches an outline of the work statement. Failure to properly structure the CLIN structure to the contents of a work statement can lead to an inability to determine how much a contractor should be paid or penalized if performance issues arise.
Source selection criteria (SSC): Source selection criteria "1) Represent the key areas of importance and emphasis to be considered in the source selection decision; and (2) Support meaningful comparison and discrimination between and among competing proposals." (FAR 15.304, Evaluation factors and significant subfactors).
Independent Government cost estimate
Market research: Market research is a critical part of knowledge-based acquisitions. Information-driven and informed decision-making requires complete information to execute successful acquisitions. FAR Part 10, Market Research, gives guidance on the process of market research and its role in Federal acquisitions.
Acquisition Risks: Risk in contracting falls into three categories – schedule risk, performance risk and cost risk. Risks to the acquisition, including negative past experiences, must be identified and mitigation measures and risk allocation between the Government and a potential vendor determined.
Government provided equipment, resources, support or information: Often, the Government must provide for equipment, logistics support, information, and many other items vital to performance of a contract. If there are proprietary information in the potential Government furnished information (GFI), then measures must be taken to avoid violation of applicable regulations.

text: Effective market research assists the Government in:

text:
understanding industry terminology,
understanding the basic concepts of the desired service or equipment item,
identifying potential contractors that provide the item
determining the correct scope of the requirement to best fit the vendor base
Lack of adequate market research often results in contracts that fail to achieve the customer's expectations. Requiring activities are sometimes asked to write work statements on subject matter with which they have little experience. Persons with little knowledge as to how to conduct market research must seek training or guidance or apply the same common sense they would use if they were buying a high value item for themselves.

text: Stripped Down Components[edit]

text: Work statement: Deliverable list with performance and objective specifications if not a service contract (no brand names except as example)

tag: ol

text:
Measurable outcome deliverables in a service contract
Construction or architecture & engineering (A&E) (FAR Part 36)
Schedule / milestones (included in work statement)

text:
CLINS matched tightly with work statement structure/outline
Source selection criteria

text: Risk[edit]

text: Contracting is all about risk allocation and minimizing risk to include cost, schedule and performance. The more vague the contract work statement, the more risk that the Government assumes.

text: Risk from Program Manager, Contracting and Investor's Perspective:

text: Risk. A measure of the inability to achieve program objectives within defined cost and schedule constraints. Risk is associated with all aspects of the program, for example, threat, technology, design processes, Work breakdown structure (WBS) elements, etc. It has two components, the probability of failing to achieve a particular outcome, and the consequences of failing to achieve that outcome.

text: Risk from a Lawyer’s Standpoint:

text: Does this contract adequately describe all essential work / expectations, is there a schedule and is it enforceable? What are our remedies, if any?

text: Requiring activities and frequently contracting officers want to get an acquisition on contract as quickly as possible; sometimes too quickly. Thus, contracting officers and acquisition attorneys will frequently have to carefully review the overall acquisition to identify risks to cost, schedule and performance and recommend mitigation measures to decrease these risk areas.

text: Risk from an Investor's perspective:

text: What is my expected payoff? The larger the expected payoff, the larger the associated risk, and vice versa. An Investor, who is a shareholder in a contracting company, will seek to carefully balance the expected payoff with the associated risk, and he is incentivized to seek a large payoff, as long as the risk is acceptable. This perspective is unique in the sense that risk represents both opportunity and danger to the Investor, while it only represents danger to the Program Manager and the Lawyer.

text: In other words, there is a misalignment in the perception of risk between the Program Manager, the Lawyer, and the Investor. It is ultimately the Investor who owns the contracting company, and this misalignment will have an effect on the Investor's behavior and the stock's performance.

text: Requirement overbundling[edit]

text: Cost, schedule and performance risk can be increased by over-bundling of a requirement into a single acquisition vehicle. Over-bundling dries up the possible vendor base that might otherwise compete for a requirement. Thus, it is critical that an evaluation of the possible vendors who might compete for the overall work statement / deliverables be accomplished. For example, having a work statement for asphalt roads, space shuttles, hot dog carts, movie projectors and skyscrapers is unlikely to get a good vendor; only a prime integrator will bid on that type of bloated requirement, thereby stacking a tremendous amount of overhead into the price of the acquisition. In the best-case scenario, the prime integrator will merely go out and contract with the vendors the Government should have gone with in the first place. The worst case is the prime integrator will mismanage outsourcing to their subcontractors and poor results will ensue. Overhead costs of over 100% of the price of the subcontractors is not uncommon in this situation, especially in Iraq. This analysis will frequently require splitting up a requirement into different pieces. The bundling of a requirement also has the very bad effect of making the SSCs and CLIN structure difficult to use in source selection, price evaluation and contract administration.

text: Overbundled requirements frequently suffer from very vague requirements and work statements, particularly in service contracts. In service contracts, the CLIN structure is priced on a per person per hour basis rather than on the service work deliverables themselves. Government or contractor ability to prepare cost or price estimates for vague work statements is severely limited; Accordingly, the Government will negotiate a labor rate, number of people and individual qualifications for the requirement given that is the only feasible way to get an idea of cost. However, use of per person/per hour pricing for services is a poor contracting practice given the Government retains virtually all performance, cost and schedule risk given the contractor has fully performed under the CLIN statement when they provide the qualified body, rather than providing the needed service. One could argue that a CLIN statement which overbundles work in even a well written work statement and prices the work on a per person/per hour basis with limits on the numbers of person and types of qualifications the contractor can use is in contradiction to the work statement given the means the Government has asked the contractor to price the contract bears no relationship to the actual work itself and the Government is directing the contractor on how to execute the requirement – thus interfering with contractor performance and a sign of an employee-employer relationship rather than an independent contracting relationship. Also, the CLIN structure which prices on a per person basis or per hour basis generally pays for such persons on an annual basis rather than merely for the service on an a la carte or as-needed basis, therefore driving up costs in many cases. Pricing on a per person or per hour basis is a sign that a contract likely also qualifies as a personal services contract under FAR Part 37 – technically violating at least the spirit, if not the letter, of the Classification Act and FAR Part 37 except in specific circumstances and with specific determinations and findings.

text: Use of prime integrators in overbundled contracts sometimes has led to poor results in a number of major systems acquisitions. For example, what would happen if say the US Navy went too far in allowing contractors to make choices that make economic sense in the specific acquisition but add cost to the overall Navy? Example is a prime integrator who gets a good deal on a specific radar system that is not used in any other ship system – makes this specific buy cheaper but overall this costs the Navy a great deal of money given a lack of interoperability that drives a need to stand up training schools, supply system, work force increase, etc.

text: Over-bundling makes it easy for contracting, but many times, especially for complex acquisitions, does not deliver the results expected by the customer or war fighter for complex acquisitions, especially acquisitions that the acquisition command in question has little experience with or has substantial turn over of personnel during the life of the acquisition.

text: Small business acquisitions have mandatory restrictions on over-bundling. However, non-small business acquisitions are not subject to the same rules.

text: Example of how over-bundling causes big problems (permutations and evaluation of total price in source selection): Lets say a requiring activity wants to get polling services. Acquisition planning reveals there are five polls in ten different regions. However, it turns out that the Government will only be ordering one of the five polls in any real numbers and that particular poll is much more expensive in actual cost than the other four. If a weighting scheme is not applied to this bundled requirement, a vendor can make the four lightly ordered polls very cheap in their offer and the high volume poll very expensive, based on their knowledge of the ordering patterns of the Government in past acquisitions. Thus, on its face, the overall price of a bid when each poll is added together to arrive at a total price (used in source selection) would look attractive but in practice, the Government will burn through its budget very quickly given the vast majority of the actually ordered polls are extremely expensive (even though the actual cost of the most frequently ordered poll is far less than what was in the offer). To avoid the headache of a weighting scheme, all five polls should be broken apart and contracted for separately so they can be judged on their merits. This is an example of what is frequently done on major indefinite duration, indefinite quantity (IDIQ) contracts and explains why some acquisitions are appallingly expensive and require additional funding to achieve the requiring activity's objectives.

text: Statement of work[edit]

text: The statement of work (SOW) is a formal document submitted along with the request for proposal (RFP) to a vendor that defines the work to be performed, the location of the work, the deliverable schedule, applicable performance standards, any special requirements (e.g., security clearances, travel, and special knowledge), and the period of performance.[13]

text: Source selection[edit]

text: The Procurement Integrity Act (PIA) applies to the personnel that engage in Federal source selections to include prohibitions on gifts to source selection personnel, restrictions on dissemination of procurement sensitive information and post Government employment restrictions.

text: Source selection refers to the process for evaluating contractor proposals or quotes submitted in response to a request for proposals (RFP) or request for quotes (RFQ) based on the contract solicitation. Source selection is driven by what instructions to offerors clause is included in the contract solicitation (e.g., FAR 52.212-2 with the tailored language spelling out what the source selection criteria are, weighting, etc.).

text: After the requiring activity has written their SOW/PWS, figured out source selection approach, then selected factors and subfactors, then figured out weighting of non cost/price factors, then understood consequences of the above, they write a source selection plan (SSP). A SSP gives instructions to a source selection committee on how to evaluate each proposal. Courts will defer to the source selection committee’s business judgment, so facts must be included to base a decision on; the source selection committee must not be arbitrary or lack facts in the record for their findings.

text: Ultimately, risk evaluation is where a source selection team wants to be. That is what is used to determine weakness, significant weakness and deficiencies, which are briefed to unsuccessful offerors. Making the connection between risk evaluation/source selection criteria/factors and offeror proposals is what source selection is all about

text: The process used for source selection can be selected from FAR Parts 13, Simplified Acquisition, 14, Sealed Bidding or 15, Contracting by Negotiation.

text: Contractors competing for a Government requirement have an opportunity to request clarification or amendment of a work statement or solicitation. The request for clarification must be done relatively early in the acquisition process, preferably as close to the publication of a solicitation, RFQ, RFP or other publication. Frequently contracting officers will agree to such clarifications if a contractor's request is well reasoned.

text: Key principles for source selection:

text:
Tell them what basis you are going to award it on (award criteria) (tell them)
Award it based on what you said you would award it based on (do what you said you would do)
Document what you did. (Tell them that you did what you said you would do in the first place) More is better as long as it makes sense.
If discussions are held, read the bid protests on discussions first to make sure you understand how to do it.
Competitive Range – Defined at FAR 15.305(c) – used “if discussions are to be conducted ….” Competitive Range is a tool that you use when you expect many proposals so only the most competitive proposals need to be evaluated. FAR 15.209: “If the Government intends to make award AFTER DISCUSSIONS WITH THE OFFERORS IN THE COMPETITIVE RANGE … insert [provision at 52.21501 …]”

text: Offers excluded from competitive range must follow notification procedures at 15.503(a) and debriefing procedures at FAR 15.305(c)(4). Do NOT use competitive ranges to exclude offers/proposals unless solicitation stated discussions were going to be used. FAR 15.306(c). If a competitive range is used, you MUST send pre-award notifications to offerors thus excluded. An agency entering into discussions must provide “meaningful discussions” (See GAO decisions on this issue).

text: If FAR Part 15 is used, there MUST be a proposal evaluation under FAR 15.305 to include a “fair and reasonable” price determination under FAR 15.305(a)(1), a past performance evaluation under FAR 15.305(a)(2) and a technical evaluation under FAR 15.305(a)(3).

text: For each factor rating, identify each offeror’s key strengths, uncertainties and deficiencies of the proposal and then explain how the strengths, uncertainties and deficiencies resulted in that rating. Focus specifically on the factors and subfactors specifically stated in the solicitation/instructions to offerors. Do not use unstated source selection criteria to select the winning offer.

text: Discuss those discriminators that make one offeror better than another based on the selection criteria. Be as detailed and focused upon discriminators as the source selection results allow. If something was not a discriminator then say so and also state why it was not. If the strength had no bearing on the offerors rating, state so.

text: Adequately address the impact of past performance on the decision; remember, no past performance is rated NEUTRAL!!

text: A drafter of the source selection decision document must show the source selection authorities thought process and reasons behind the comparative analysis. Use a declaration of thinking/intent on the part of the source selection authority (SSA). For example: I selected; I thought; I determined; I reviewed; etc.

text: Source selections cannot compare the offers against each other. Only against the award criteria.

text: Spend some time on the summary to make it correct as it is very important. It is meant to very quickly put in words the best of the key discriminators used by the SSA to reach their decision.

text: Don’t focus the discussion on only one offeror. The Source Selection Decision Document (SSDD) compares assessments of the successful offeror against the others. If there are a large number of offerors, the detailed discussion may be limited to the most highly rated offerors. Some light discussion of lower rated offerors is needed when a competitive range is not established.

text: Don’t use ratings with contradicting supporting language, such as a “not detailed” rated “excellent.” Examine ratings closely as they relate to your technical discussions. Ensure they are consistent (i.e., avoid having a weakness discussed in one proposal evaluation and not another proposal having the same weakness).

text: Don’t identify or list weaknesses without discussing them and their importance to the thought process.

text: Don’t treat a neutral performance confidence assessment favorably or unfavorably. (Don’t disqualify an offeror for having a neutral rating.) No past performance must be rated as neutral under FAR Part 13 and FAR Subpart 15.3.

text: Ensure that, when documenting an award decision in the SSDD, SSA’s are focusing on the underlying advantages and disadvantages of the proposals rather than merely the ratings themselves. HoveCo, B-298697: http://www.gao.gov/decisions/bidpro/298697.pdf

text: Agency regulations frequently provide guidance on source selections: See for example, AFARS 5115.308 Source selection decision – "A source selection decision document must be prepared for all source selections and reflect the SSA's integrated assessment and decision. The document must be the single summary document supporting selection of the best value proposal consistent with the stated evaluation criteria. It must clearly explain the decision and documents the reasoning used by the SSA to reach a decision. The document should be releasable to the General Accounting Office and others authorized to receive proprietary and source selection information. When releasing a copy to offerors or to anyone not authorized to receive proprietary and source selection information, redacted material should be limited to that which is proprietary and that which must continue to be protected as source selection information."

text: Consistency: what is bad for one proposal is bad for all; find an adverse comment, then look at of the proposals of the other bidders and see if the same problem exists in there and was not written up in the evaluation for those proposals. What is good for one proposal is good for all proposals (See above)

text: Take a hard look at definitions in instructions given to source selection committee – look at the words in them; start with the worst definition, i.e., unacceptable, look at the words in it, then see if those words show up in evaluations that are rated higher than that definition in the rating worksheets.

text: If you have something bad in the proposal you want to win, then acknowledge it in your source decision document, and STATE THAT IT DID NOT AFFECT YOUR DECISION OF X REGARDING RATING OF THAT PROPOSAL!!! – if the same thing is bad in another proposal, then say the same thing in that one as well.

text: The word “non-responsive” IS ONLY USED IN SEALED BIDDING! It should NEVER be used in FAR Parts 13 or 15 evaluation processes. Packages missing things are just rated lower for example, poor, good, unacceptable or IAW FAR of weakness, significant weakness, etc.

text: Compare SOW and delivery schedules on solicitation (for example, RFP/RFQ) to what is in proposals word for word to see if everything was addressed. State if something is missing to justify lower ratings; talk about everything that applies for each award criteria to “pile on” good comments for proposals you like; then show that more good was said about the ones you liked, and less good was said about the ones you don’t.

text: Do the best you can with bad source selection or award criteria. Just make sure it is consistently applied

text: Source Selection Criteria[edit]

text: Source Selection Criteria (SSC) can be simple or complex depending on the subject of the acquisition. If FAR Part 15 is used, then a concept called best value can be used; best value simply is an idea that the lowest bidder is not necessarily the winner of a competition – rather, an evaluation of the overall offer based on specified SSCs is accomplished and a source selection decision is accomplished (see below) based on those specified SSCs using a fact-based business judgement of the acquiring activity.

text: SSCs can vary widely in complexity depending on the acquisition process used, for example, FAR Part 13, Simplified Acquisition, or FAR Part 15, Negotiated Procurement. For example, under FAR Part 15, there is a range of source selection models including:

text:
Lowest Price (LP) that is Technically Acceptable (TA) based on statement of work (SOW) (LPTA) (use this for VERY SIMPLE BUYS – for example, pencils)
LPTA with Past Performance (partial tradeoff) (more complicated)
Full Tradeoff based on LP, TA, past performance and stated criteria including SOW (VERY COMPLICATED BUYS) (sometimes known as best value)

Do not have to select lowest price
Can select higher priced proposal that provides better solution to objectives
A Business Judgment-based decision with rational basis

text: If FAR Part 13, simplified acquisition is used, then a contracting officer can select from a range of processes including Government Purchase Card (GPC) for purchases under the micro-purchase threshold (see definition section of FAR for current value (for example, in U.S., it is currently $2,500), simplified acquisition threshold (see FAR definition section, currently up to $150,000 within the U.S. with certain exceptions), or up to $6.5M for commercial items/services. Under FAR Part 13, contracting officers are not required to use FAR Part 15 processes or follow the publication requirements of FAR Part 5, however they MUST create their own processes to follow.

text: Vendor past performance is generally included as a source selection criteria. It is important to include a requirement for "recent and relevant" past performance.

text: Inadequate SSCs renders the best work statement and CLIN worthless.

text: Metrics/performance measures[edit]

text: A metric is a meaningful measurement taken over a period of time that communicates vital information about a process or activity, leading to fact-based decisions.

text: Focus on where things go bad – not resource effective to measure everything. Instead, select the critical few metrics for mission essential processes, process that have historically experienced chronic problems or process choke points and monitor them.

text:
Characteristics of a good metric:

Meaningful to the customer
Simple, understandable, logical and repeatable
Shows a trend
Clearly defined
Data that’s economical to collect

Timely

Drives appropriate action (this is most important feature of a good metric)
Shows how organizational goals and objectives are being met through tasks and processes

text: Trade-in or sales authority[edit]

text: 40 USC 181(c) provides: “In acquiring personal property, any executive agency, under regulations to be prescribed by the Administrator, subject to regulations prescribed by the Administrator for Federal Procurement Policy pursuant to the Office of Federal Procurement Policy Act may exchange or sell similar items and may apply the exchange allowance or proceeds of sale in such cases in whole or in part payment for the property acquired . . . . . .”

text: The Federal Property and Administrative Services Act of 1949 gives agencies general authority to sell personal property and use the proceeds to replace similar property during the same fiscal year or the next one, like a used car trade-in.[14]

text: The Miscellaneous Receipts Act (31 USC 3302) mandates that funds received by the US Government must be deposited in the miscellaneous receipts account at the US Treasury unless a specific exemption was authorized by Congress. The Miscellaneous Receipts Act prevents the Executive Branch from financing itself except as specifically authorized by Congress. 40 USC 181(c) thus is necessary to ensure a command that essentially trades or sells items, frequently information technology (IT) equipment, can retain the receipts from the trade in or sale and apply them to acquisition of replacement items.

text: Contract administration[edit]

text: Contracting officer[edit]

text: Unless specifically prohibited by another provision of law, an agency's authority to contract is vested in the agency head, for example, the Secretary of the Air Force or the Administrator, National Aeronautics and Space Administration. Agency heads delegate their authority to Contracting Officers, who either hold their authority by virtue of their position or must be appointed in accordance with procedures set forth in the Federal Acquisition Regulation. Only Contracting Officers may sign Government contracts on behalf of the Government. 48 CFR § 1.601. A Contracting Officer has only the authority delegated pursuant to law and agency procedures. This authority is set forth in the Contracting Officer's certificate of appointment (formerly called a "warrant"). Unlike in commercial contracting, there is no doctrine of apparent authority applicable to the Government. Any action taken by a Contracting Officer that exceeds the Contracting Officer's actual delegated authority is not binding on the Government, even if both the Contracting Officer and the contractor desire the action and the action benefits the Government. The contractor is presumed to know the scope of the Contracting Officer's authority and cannot rely on any action of Contracting Officers when it exceeds their authority. Contracting Officers are assisted in their duties by Contracting Officer Representatives (CORs) and Contracting Officer Technical Representatives (COTRs), who usually do not have the authority of a Contracting Officer.

text: What happens after a Government contract is signed? That subject is referred to as contract administration. Contract administration tasks can include:

text:
Payments (prompt payment essential) – frequently Wide Area Workflow (WAWF) is used.
Modifications and Adjustments, typically done using a changes clause
Includes Requests for Equitable Adjustments (can process under FAR 49.002(c)) (these are essentially modifications under the applicable contract changes clause e.g., FAR 52.212-4 clause)
Terminations for cause or convenience – for commercial items, you use the terminations clauses in the 52.212-4 clause.
Bid protests, ratifications and contract claims

text: See the DCMA Handbook for more information on contract administration.

text: Requests for Equitable Adjustments[edit]

text: Requests for Equitable Adjustments (REAs) are modifications of the contract that were not done formally or properly. REAs are frequently based on the changes clause. They typically occur when new work is added or a change in current work is ordered, perhaps by the contracting officer, without the required documentation. Changed circumstances and equity are possible justifications for a contractor to ask for a REA. Contractors can ask for delay damages arising from contract changes in REAs. These can be large.

text: The burden of showing evidence of increased costs is on the contractor. Special rules exist for entitlement to whether or not contractor is entitled to profit in addition to the actual costs they incurred, especially in the cases of leased equipment that was held over due to delays on the part of the Government or the Government’s failure to properly integrate other contractors who then interfered with our contractor’s work. Cases out there that say the Government can reduce profit if risk was reduced due to the change.

text: Can use the settlement procedures in FAR Part 49, per FAR 49.002(c) but be advised that this section is really written for terminations – you have to adapt the settlement procedures, probably for terminations for convenience, to the REA.

text: The Government should make sure there is a release of claims (ROC) clause in the REA’s contract modification – FAR / DFARS do not have a sample ROC clause. In the context of FAR Part 12 commercial items, the changes clause requires BILATERAL AGREEMENT.

text: A substantial number of Federal cases deal with REAs:

text:
“It is black letter law that every contract with the Government contains an implied obligation that neither party will do anything to prevent, hinder, or delay performance." Sterling Millwrights, Inc. v. United States, 26 Cl.Ct. 49, 67 (1992) (citing Lewis-Nicholson, Inc. v. United States, 213 Ct.Cl. 192, 550 F.2d 26, 32 (1977)).
When Government actions delay contractor performance and increase costs, "the contractor has a claim for damages." (Lewis-Nicholson, 550 F.2d at 26).
"A constructive change generally arises where the Government, without more, expressly or impliedly orders the contractor to perform work that is not specified in the contract documents." Lathan, 20 Cl.Ct. at 128 (citing Chris Berg, Inc. v. United States, 197 Ct.Cl. 503, 525, 455 F.2d 1037, 1050 (1972)).
Contractors may recover excess costs through an equitable adjustment, however, it "bears the burden of proving liability, causation, and resultant injury." Ralph L. Jones, 33 Fed.Cl. at 331 (citing Wunderlich Contracting Co. v. United States, 173 Ct.Cl. 180, 199, 351 F.2d 956 (1965); Electronic & Missile Facilities, Inc. v. United States, 189 Ct.Cl. 237, 253, 416 F.2d 1345 (1969)).
The standard of meeting this burden is high. Before an equitable adjustment will be granted, contractors must demonstrate: (1) increased costs arose from conditions materially different from what the contract documents indicated and that such conditions were reasonably unforeseeable based on all information available to the contractor; and (2) the changes in the requirements caused the increased costs in question. Johns-Manville Corp. v. United States, 12 Cl.Ct. 1, 33 (1987).
A contractor must distinguish for the court those delays for which the Government is responsible as opposed to its own; the contractor's standard for proving damages does not require "absolute exactness or mathematical precision." Ralph L. Jones, 33 Fed.Cl. at 336 (quoting Electronic & Missile, 189 Ct.Cl. at 257).
The court "needs only enough evidence to make a fair and reasonable estimate." Id. (citing Miller Elevator, 30 Fed.Cl. at 702; Electronic & Missile, 189 Ct.Cl. at 257).

text: Modifications[edit]

text: Two types of scope determinations in contracts. One is scope of the original contract – meaning, do we have to pay anything for this modification. The second one is whether or not the modification or change is within the scope of the original competition. The first issue comes up when a contractor demands more money (i.e., demand for more money in a CDA claim or REA); the second issue comes up when the Government wishes to modify the contract and the contractor agrees, but another contractor objects to the failure to recompete the contract.

text: Modifications are governed by the changes clause in the contract. However, the question of competitive scope must be determined first to determine if there will be a Competition in Contracting Act (CICA) violation first. As a collateral issue, the question of whether or not the modification is a good deal must be evaluated because any modification is inherently a sole source award to the incumbent contractor. Thus, there is no price competition for the modification. If the acquisition was done under FAR Part 12, Commercial Items, the Government has no ability to demand cost and pricing information from the Contractor to evaluate whether or not the contractor is ripping off the Government with inflated or padded charges.

text: With regard to competitive scope determinations, the GAO in American Air Filter Co., 57 Comp. Gen 567 (B-188408), 78-1, para 443, at 573, stated:

text: "The impact of any modification is in our view to be determined by examining whether the alteration is within the scope of the competition which was initially conducted. Ordinarily, a modification falls within the scope of the procurement provided that it is of a nature which potential offerors would have reasonably anticipated under the changes clause.

text: To determine what potential offerors would have reasonably expected, consideration should be given to the procurement format used, the history of the present and related past procurements, and the nature of the supplies or services sought. A variety of factors may be pertinent, including: whether the requirement was appropriate initially for an advertised or negotiated procurement; whether a standard off the shelf or similar item is sought; or whether, for example, the contract is one for research and development, suggesting that broad changes might be expected because the Government's requirement are at best only indefinite."

text: GAO issued a decision on 31 Jan 06 in DOR Biodefense Inc. and Emergent BioSolutions, B-296358.3 and B-296358.4 regarding whether a modification is within the scope of the original competition under the Competition In Contracting Act (CICA). Modifications outside the scope of the original competition must be competed or justified as sole source actions. Scope analysis is not mechanical, but requires an integrated assessment of multiple factors, including contract type, specification or statement of work, cost and performance period. Whether the modification requires competition also depends upon whether the original solicitation adequately advised offerors of the potential for that type of change, and thus whether the modification would have changed the field of competition. In Biodefense, the Army issued a single award ten year indefinite quantity contract for development and certification of vaccines for biological defense. The challenged modification was exercise of an optional CLIN for development of a type of vaccine not expressly listed in the solicitation's option that extended the performance period for the option by 8 years at a significant increase in cost. The GAO determined that this modification was, nevertheless, within the overall scope of the original competition based on the broad developmental purpose of the contract and the solicitation's express notice to offerors that additional vaccine types could be added after award and that changes in regulation may affect performance period and costs. The discussion of actions taken by the Army in the original solicitation to put competitors on notice of the potential for post-award modifications provides good practice insight. See DOR Biodefense, Inc.; Emergent BioSolutions: http://www.gao.gov/decisions/bidpro/2963583.pdf

text: See DCMA's Contract Administration Handbook for more information: http://guidebook.dcma.mil/15/instructions.htm

text: Claims[edit]

text: Release of a claim[edit]

text: Release of Claims In consideration of the premises contained in contract modification number _______________ of contract number ______________________________, executed on _____________, and sum of $______________to be paid by the United States Government under the above noted contract, the undersigned contractor does release and discharge the Government, its officers, agents, and employees of, from all liabilities, obligations, and claims whatsoever in law and equity arising out of or by virtue of said contract, except as follows:

text: IN WITNESS WHEREOF, this release has been executed this ___ day of _________.

text: Contract Disputes Act[edit]

text: Contract claims are handled under the disputes clause in commercial items contracts or another clause in different types of contracts. The clause simply refers to another clause, the contract dispute clause. That clause invokes the Contract Disputes Act (CDA) and specific procedures that must be followed.

text: The Government seeks to avoid treating requests for additional money or changes to the contract as a claim, for several reasons. For starters, the Government has to pay interest from the date of receipt to the date of payment. Second, if the amount is over a specified amount, then the claim must be certified (see the FAR and CDA). Certification is essentially a company swearing under pain of 18 USC false claims act penalties that they are not falsifying the claim.

text: Instead of dealing with it as a claim, the Government should deal with it as a REA; the contractor will have to decide what is more advantageous to it – a REA or CDA claim.

text: Cancellation of contract[edit]

text: Contractors are understandably quite upset when an awarded contract is cancelled before contract performance can begin. There is some authority for a contractor to recover bid preparation costs in very limited circumstances. Even so, a contracting agency need only establish a reasonable basis to support a decision to cancel an RFQ; in this regard, so long as there is a reasonable basis for doing so, an agency may cancel an RFQ no matter when the information precipitating the cancellation first arises, even if it is not until quotations have been submitted and evaluated. Quality Tech., Inc., B-292883.2, Jan. 21, 2004, 2004 CPD para. 29 at 2-3; Datatrak Consulting, Inc., B-292502 et al., September 26, 2003, 2003 CPD para. 169 at 5. It is well established that an agency’s lack of funding for a procurement provides a reasonable basis for cancellation, as agencies cannot award contracts which exceed available funds. First Enter., B-221502.3, Mar. 24, 1986, 86-1 CPD para. 290 at 3. Procurement authorities are presumed to act in good faith and in order for GAO to conclude otherwise, the record must show that procuring officials intended to injure the protester. Cycad Corp., B‑255870, April 12, 1994, 94-1 CPD para. 253 at 5. A protester’s mere inference of bad faith is insufficient.

text: Terminations[edit]

text: The Government may terminate a contract for cause (commercial items), for default (T4D) or for convenience (T4C). Terminations for commercial items (FAR Part 12) contracts are governed by FAR 52.212-4(l) and (m), not the T4C or T4D clauses of FAR 52.249-x. FAR Part 49 prescribes T4D and T4C clauses in FAR Part 52 for non-commercial items (FAR Part 12) related contracts. In particular, T4D is covered by FAR Subpart 49.4, Terminations for Default. T4C is covered by several sections of FAR Part 49.

text: Termination for default reviews can be done a variety of ways, however, one method is to start with what is the ACTUAL deliverable on the contract, not the one that the customer thought they had. Carefully track what the contractor’s actual performance is against the specific language in the contract. If there has been verbal changes by the Government without going through the contracting officer (which should never happen), is there something that indicates the contractor consented to those changes? In writing? For example, the DFARS 252.212-4 clause section that deals with modifications states that mutual consent is required for all modifications. In this review, use the language from the contract and then see if you have adequate evidence from the Government documenting the actual performance. Ask if the Government COR has signed any receiving reports e.g., DD Form 250s accepting performance (so they can get paid). Is there anything in the record that shows the Government placed the contractor on notice of their default or non conforming deliveries?

text: FAR Part 49 should be read that to get information on terminations including notice to cure and show cause notices. The more the Government tries to give the contractor chances to remedy their default, the more the Government bolsters its case that T4D is appropriate.

text: The various courts that review T4Ds have a high standard of review for T4Ds, so the Government should consider making sure the T4D is well supported and the Government has had little or no role in the contractors non-conforming performance as well as ensuring there is a clearly defined deliverable, several chances to cure and nothing in the record that indicates the Government failed to do something that was condition precedent to performance or the Government interfered with contract performance or failed to provide required cooperation/support. (For example, failure to provide security escorts or access to a work site thus causing delays on the part of Contractor performance).

text: The key point for T4Ds is that it is the only way that a Government agency can use prior year single year appropriated funds, such as O&M or many types of procurement funds, for reprocurement of the item in question. Accordingly, it is very important the Agency get the acquisition right up front because bad work statements and poor contract administration destroy the Government's ability to T4D, thus keep their prior year funds to get a replacement contractor.

text: Defense Contract Management Agency (DCMA) has a Terminations Handbook which is very useful in dealing with terminations for convenience issues.

text: Real options analysis[edit]

text: One approach to analysing Government procurements of large systems, such as weapons systems, is to use real options analysis.[15][16] Such procurements can be done in single annual lots ("single-year procurements," or SYPs), or, with Congressional approval, multi-year procurement (MYP) contracts. Multi-year contracts generally lower the risk for the contractor, and thus the unit price paid by the Government. One way to look at this situation is that a multi-year contract contains a real option for the contractor to escape the uncertainty associated with a sequence of single-year contract negotiations (analogous to a put option). Real options analysis can give an estimate of the value to the contractor of transferring revenue risk to the Government as a function of the contract's size and the volatility of the contract's value, even though the option is not actively traded. The negotiated price is also influenced by the attitudes towards risk of the negotiating parties.